Parents and carers
Sir Bernard Lovell Academy takes seriously its responsibility to protect and safeguard the welfare of the children and young people in its care. The welfare and safety of the children in our care is of paramount importance to us and we foster a culture of vigilance among staff, students and parents/carers.
We always listen to children and take their concerns seriously.
Please feel free to contact Mr G Lyle (Safeguarding Lead for Sir Bernard Lovell Academy) or the main switch board if you have any concerns in relation to students being at risk.
We have aimed to provide parents and carers with key information, advice and guidance and includes links to outside agencies and useful reference sites.
There is further guidance for parents and carers in our policy section or through the following sites:
Coping with lockdown
Mental Health Support
Health Advice Specific to Covid-19
If you require any further support, please get in touch with a member of the Safeguarding Team by emailing the school: firstname.lastname@example.org.
Letters to parents and carers
On the Radar newsletters
If you are intending to apply for a place at our school then you may be interested to read our admissions policy (Pdf).
Transfer to secondary school
Responsibility for Year 7 admissions to Sir Bernard Lovell Academy is with South Gloucestershire Council. Applications for places should be made directly through your home local authority. For more information for parents/carers who live within South Gloucestershire please see secondary school admissions.
Requests for In-Year transfers are normally only considered approximately six weeks prior to a requested start date. If a place is being sought for a September admission into an existing year group we recommend that parents/carers complete the application in mid-June.
To apply for a place for please download the secondary in-year application form (Doc) and return to Sir Bernard Lovell Academy.
If you have any queries or wish to arrange a visit please contact the Academy.
At SBL we run many after school clubs to suit a variety of interests. They are all an hour long.
Students are asked to make sure they have informed their parent(s)/carer before attending the session.
All clubs start at 3.30pm
Catering at SBL
From 1st September 2020 there will be an increase in the cost of a school meal deal from £2.50 to £2.60 for paying pupils.
Our menus include British chicken, pork, turkey, fish from a sustainable source, free range eggs and locally produced fresh vegetables, all of which we have seen an increase in costs along with increases to labour costs for our staff.
Our meals meet the government food-based guidelines and we feel it is important to note that school meals provided by Zest Catering remain very competitive. As always remains committed to providing a quality service and healthy meal to your child at lunchtime and we will continue to work in close partnership with your school to ensure we achieve this.
The Zest Catering team would like to thank you for your continued support, if you require information regarding free school meals please do not hesitate to contact your school administrator. If you have any queries regarding the provision of school meals or allergens/dietary requirements, please feel free to email us: email@example.com.
If your child if entitled to free school meals their cashless catering account will be topped up with £2.60 each day.
The menus currently available are included in the links below. Please note that there is a bi-weekly rotation of the menus 1, and 2. For ease, dates are provided at the top of each menu to assist you with meal planning for your child.
SBL operates a cashless catering system. The cashless system allows you to top up your child’s online account using Tucasi, which is also used for on-line payments for school trips.
Your individual access code to activate your Tucasi account will be provided when your child arrives into Year 7.
The cashless catering system recognises each individual student, holds individual cash balances, records cash spent and cash received, and records details of items purchased. Similar systems are widely used at schools across the local area.
Benefits of the cashless system include the following:
The academy sets a daily spend of up to £5.00 which would mean that no food above this limit can be purchased. Parents and carers can request that the daily spend is amended for their child and should contact the Kitchen Manager email: firstname.lastname@example.org if they wish to do so.
The system works in exactly the same way for all students, including those entitled to a free school meal (FSM). For FSM, the amount allocated is £2.60 per day, credited just before lunch time begins. At the end of each day the balance is re-set to £0 regardless of whether the amount has been spent. Parents in receipt of FSM can choose to supplement the funds available to their child’s account so that their daily spend is up to £5.
Parents/carers can log into their child’s online account at any time to check the current balance or to view details of purchases made.
The cashless system uses finger imaging technology. The system scans certain points of the finger and creates a mathematical representation. This is the information compared at each scan. There is no way that the system can be used to recover a finger print as it does not store a copy. For further information about Finger Imaging please see the FAQs by clicking here.
Students will need to be registered for the cashless system. Please check the consent boxes on your Data Collection Form.
If you do not wish for your child to have their finger image registered we can issue them with a card to use as an alternative identification method. There will be a deposit of £5 required for a card which will be refunded if the card is returned when your child leaves the Academy.
Applying for free school meals
Registering your child for free school meals means that your child can buy food at break and/or lunch free (subject to a maximum of £2.60 per day) and that SBL Academy will also receive extra money as a result.
The government is providing additional money to schools to help children from families who qualify for FSM. This funding is called the Pupil Premium.
If your child is registered to receive FSM:
Please register to make sure that your child doesn’t miss out.
Check if you qualify:
Please see the list below to see if you qualify. Registering is quick and easy - if you think you qualify, please see the South Gloucestershire Council's free school meal information
If you do want your child to have a free meal at lunch and/or break then this will save you around £400 a year and the school will also receive extra funds.
If your child is eligible for FSM but you don’t want him or her to have the meals that is fine but we would ask you to continue to apply anyway. This is so that the school still receives the Pupil Premium to which we are entitled through your child's eligibility.
Do you qualify?
You are entitled to apply to register for eligibility for FSM for your child(ren) if you are receiving one of the following benefits:
Free school meals are available to pupils in receipt of, or whose parents are in receipt of, one or more of the following benefits:
Children who get paid these benefits directly, instead of through a parent or guardian, can also get free school meals.
Your child might also get free school meals if you get any of these benefits and your child is both:
If you do register for this service the school will not share this information with anyone else. This will not affect any other benefits that you claim.
Severe weather conditions
Severe weather conditions before departure for school (if for example, there is a heavy fall of snow during the night, the following arrangements will apply).
Severe or deteriorating weather conditions during the day (i.e. after students have arrived at school).
With our students’ safety in mind we shall keep a constant check on road condition reports and weather forecasts. If conditions worsen during the day or if bus operators advise on an early departure, it would normally be our policy:
It is absolutely essential that you give your child clear instructions now for use in this kind of emergency. Make sure they have up-to-date telephone numbers and that they know how to contact you or some other responsible person. Ensure, also, that your child can get into the house in your absence.
Year 6 students and In year admissions:
If your child is joining SBL Academy and eligible for Pupil Premium, we will support parents by providing uniform vouchers which can be redeemed in the uniform shop – Initially Yours. This can be done on a case by case basis and reflect your individual circumstances.
Please complete the request for uniform funding form (Pdf) and return by email (email@example.com) or post to our reception team. Once your request has been authorised the uniform vouchers will be posted to you by our Administration team.
Current SBL Academy students:
For current students who are eligible for the Pupil Premium, we may issue vouchers for specific uniform items. These vouchers can be redeemed in the uniform shop – Initially Yours. This will be done on a case by case basis and a member of your House team will be in contact to discuss your individual circumstances.
School Nurse information
The School Health Nurse for SBL is Alli Fry, who runs a confidential drop-in clinic for young people in E9 every Wednesday lunch time (no appointment is needed).
These sessions can be useful for seeking advice and support around many issues including mental health, emotional wellbeing, healthy relationships, sexual health and healthy lifestyles.
Parents are able to contact the school nursing service for advice and information on 01454 862 202.
Our vision is for everyone to be given the opportunities to identify and build their aspirations during their years at Sir Bernard Lovell Academy. All students will be enabled to reach their aspirations as a direct result of the high quality learning that takes place across the curriculum and through the behaviours and attributes they develop from the wide range of experiences and from personalised and effective support. We acknowledge that by working together, (the school, home and the student), we can achieve so much more and therefore this agreement has been written to make clear our collective responsibilities to ensure that every student reaches his or her potential.
At Sir Bernard Lovell Academy, all parents, students, Governors and staff believe that the following behaviours and attributes will help us to achieve our vision. We value:
As a member of the SBL community, we will endeavour to demonstrate these values in everything we do.
Through cooperation, honesty and with effort, all SBL students will learn and develop the confidence, positivity and resilience that will enable them to set and achieve the highest aspirations for their futures.
The responsibilities of the academy
The academy will aim to:
The responsibilities of the parent/s or carer/s
I / we will:
The responsibilities of the students
Please note that the governing body will review this agreement from time to time and when revisiting this agreement, the governing body will consult the parents of all registered students at the academy.
Parents and carers can now pay for school trips and visits with a debit or credit card via the external secure Tucasi online payments website.
Cash and cheque payments will continue to be accepted, but we hope online payments will benefit those who prefer this method of payment.
If you have not yet activated Tucasi account for online payments including the new cashless catering system (canteen), you will need an access code in order to set up your child's account. If you have not received an access code please email firstname.lastname@example.org and one will be issued.
In order to cut down on the number of issues parents and carers are experiencing there are a number of self-help documents to view BEFORE logging in.
The items are in green on the “SCOPay” log-in page and include: Quick Reference Guide including :
Video guide – a short video tutorial showing the process from beginning to end from receiving the link code letter to paying for an item.
Frequently Asked Questions including :
Parents and carers can also re-set their passwords using the “I’ve forgotten my password” button also found on this page and change their email address using the “I can’t verify my email address” button.
These items are accessed BEFORE log-in so if you direct your parents here this will probably help them resolve their queries.
SCOPAY - further information
The internet is always changing, and being able to keep up to date with your children's use of technology can be a challenge, especially if you feel that your children may have better technical skills than you do. However, children and young people still need support and guidance when it comes to managing their lives online and using the internet positively and safely.
Please see our child protection and safeguarding policy and for information about our current protocols and procedures or visit Childnet's hot topics for more detailed information on topics such as social networking, online grooming, gaming and downloading.
Key information about social media (Twitter, Facebook and other social media applications)
Twitter and Facebook provide opportunities for students to communicate with friends, family and with new friends/contacts. There are also other applications which are similar to Facebook or Twitter, such as Instagram, designed for those aged 13 plus where children can make immediate connection with contacts (friends, family, aquaintances) using computers, tablets and suitably equipped mobile telephones (e.g. smart phones and iPhones). These sites allow children to view videos, images and text and write messages and to upload their own images (photos) which can be seen by the public or by selected groups depending on the security settings your child (or you) has/have chosen.
Although there are many positive aspects to social media, there are important things for parents to be aware of:
Everything your child writes or uploads will be accessible and available to view depending on the security settings selected by your child. This could involve personal photographs/ images, comments etc.
If a Sir Bernard Lovell Academy student is found to have made an unpleasant remark/comment about another student then they will be sanctioned. If a student makes an inappropriate or unpleasant remark about the school or a member of staff then the student will be sanctioned for this gross lack of respect. Parents/carers will always be involved if we ever have to deal with these issues.
What can parents do to keep their children safe?
A simple and effective way to get involved with your children and their lives online is through discussion. Consider using these conversation starters for parents and carers to get the ball rolling:
Adults can approach your children online in order to make contact with them. Sometimes these adults will pretend to be children in order to build trust. When trust has been established your child may be asked to send a picture or to speak online using a camera or other device. In the worst cases adults can pose as children and arrange to meet in public without you being aware.
Adults and sometimes, other children, have been known to ask children to send indecent images (naked pictures) using Facebook, Twitter or email. To receive these images is a criminal offence for any individual and punishable in law.
We take measures to educate all students about these possibilities through our curriculum but, of course, supervising students outside of school requires parents/carers to make their own arrangements, and for children and young people to make the right choices.
One of the best way to stop this is for parents/carers to carefully monitor activities at home and to never allow children to use computers and electronic devices without appropriate supervision.
Parents/carers must also ensure that all devices have appropriate security settings to make sure that children do not see things that they should not and so that they can be well protected from predatory adults.
Information on sexting and online sexual exploitation
The Lucy Faithful Foundation is the only UK-wide charity focused solely on reducing the risk of children being sexually abused and exploited and as part of their work they offer support for parents whose children have been affected by these issues.
The guide, what's the problem? is aimed at supporting parents whose children have already got into trouble online – helping them to understand what has happened, why and how parents can talk to their children and get further support.
The guide explains to parents:
What can parents do if they have any concerns?
If you have a concern of any kind, please do not ‘wait and see’ or assume that someone else is dealing with it. Please contact the school immediately or see the sources of additional information below:
On the Radar newsletter, July 2020 (Pdf)
On the Radar newsletter, May 2020 (Pdf)
On the Radar newsletter, April 2020 (Pdf)
On the Radar newsletter, March 2020 (Pdf)
On the Radar newsletter, February 2020 (Pdf)
On the Radar newsletter, January 2020 (Pdf)
On the Radar newsletter, December 2019 (Pdf)
On the Radar newsletter, November 2019 (Pdf)
On the Radar newsletter, October 2019 (Pdf)
On the Radar newsletter, no: 85, July 2019
On the Radar newsletter, no: 84, June 2019
On the Radar newsletter, no: 83, June 2019
On the Radar newsletter No. 82: May 2019
On the Radar newsletter No. 81: May 2019
On the Radar newsletter No. 80: April 2019
On the Radar newsletter No. 79: March 2019
On the Radar newsletter No. 78: March 2019
On the Radar newsletter No. 77: February 2019
On the Radar newsletter No. 76: January 2019
Each year we arrange an Open Evening and Open Mornings for parents/carers and their children to visit to see the school facilities, meet the staff and students, and to experience SBL in action on a typical day. Unfortunately, due to the current situation with Covid-19 and the restrictions placed on us we will not be able to host either our annual Open Evening or Open Mornings.
Instead we will be working with staff to create a series of videos, including an address from the Principal. We hope that these will give you a flavour of what life is like at SBL Academy. Please check our website again for updates on this.
At this time we are unable to allow parents/carers and their children to visit for a tour of the school during the school day. However, for children with additional needs, we are able to arrange meetings remotely or over the phone, with staff such as the SENDCo or a member of their team.
We are always happy to receive any questions you may have via the dedicated email address: email@example.com
Thank you for your understanding.
Information about pupils in Wellsway Multi Academy Trust schools and alternative provision
Data Protection Act 1998: How we use pupil information
We collect and hold personal information relating to our pupils and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE). We use this personal data to:
This information will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For pupils enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about your learning or qualifications.
Once our pupils reach the age of 13, the law requires us to pass on certain information to the local authority in which the school is located who have responsibilities in relation to the education or training of 13-19 year olds. We may also share certain personal data relating to children aged 16 and over with post-16 education and training providers in order to secure appropriate services for them. A parent/guardian can request that only their child’s name, address and date of birth be passed to the local authority by informing the school office / administrator. This right is transferred to the child once he/she reaches the age 16. For more information about services for young people, please visit the relevant local authority website.
We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so. If you want to receive a copy of the information about your son/daughter that we hold, please contact the school office / administrator.
We are required, by law, to pass some information about our pupils to the Department for Education (DfE). This information will, in turn, then be made available for use by the local authority.
DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.
Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.
For more information on how this sharing process works, please visit: https://www.gov.uk/guidance/national-pupil-database-apply-for-a-data-extract
For information on which third party organisations (and for which project) pupil level data has been provided to, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received
If you need more information about how the DfE collect and use your information, please visit:
School uniform plays a central role in creating a sense of unity, identity and belonging within our academy community. The smart style of our school uniform reflects the high standards we expect at Sir Bernard Lovell Academy. School uniform is compulsory for all students in years 7-11.
This guidance is intended to support parents in ensuring their child is dressed smartly, in keeping with the high expectations of the academy. If you have any queries regarding the uniform code, including where to buy or funding requests for uniform, please contact your child's Head of House. Uniform is checked by tutors every morning and tracked centrally - students who repeatedly fail to meet uniform expectations will be referred to the Isolation Room.
The academy’s uniform supplier is: Initially Yours, 211 Soundwell Road, Soundwell (Kingswood), Bristol, BS15 1 PT. Tel: 0117 967 4472.
This table shows the compulsory items for all students - please scroll down to see specific guidance for each item:
Girls’ compulsory items:
Boys’ compulsory items:
Years 7 - 10
Optional – navy and blue school v-neck jumper, only available from Initially Yours.
Optional – navy and blue school v-neck jumper, only available from Initially Yours.
Optional – navy and blue school v-neck jumper, only available from Initially Yours.
Optional – navy and blue school v-neck jumper, only available from Initially Yours.
Navy blue with academy logo, this item should be purchased from Initially Yours.
Different colour for each House purchased from Initially Yours.
Long or short sleeved white button up shirt with a structured collar.
Smart formal grey trousers with pleated/ flat front. This item can be purchased from Initially Yours. Jeans or leggings are not permitted.
Girls’ straight skirt for just Year 11
As an alternative to trousers, a smart, formal style skirt can be worn. Pleated or A-line skirt styles are all acceptable but should not be more than two inches above the knee. Short skirts, tube skirts and others made of a stretch fabric are not permitted. If a student does not wear their skirt in the appropriate way, we will contact you to ensure that the appropriate style of skirt is worn. Students who repeatedly fail to meet uniform expectations will be referred to the Isolation Room.
Pleated tartan skirt for Years 7-10
As an alternative to trousers, a knee length grey checked SBL kilt-style skirt can be worn. Only available from Initially Yours. Other year groups can choose to wear this skirt. If a student does not wear their skirt in the appropriate way, we will contact you to ensure that students wear their skirt to the correct length. Students who repeatedly fail to meet uniform expectations will be referred to the Isolation Room.
Plain black formal shoes
Black shoes should be plain black leather/faux leather with no markings of any other colour and must be of a formal style. Boots, trainers and skate style shoes are not acceptable.
Navy and blue school V-neck jumper, only available from Initially Yours. This jumper is designed to be worn under the blazer during the winter months but under no circumstances is it to be worn instead of the blazer.
Denim jackets, leather jackets and hoodies are not permitted. Coats should be weather appropriate and we would like parents and students to avoid logos and slogans.
For safety and security we advise that students do not bring jewellery to school. Students can wear discreet jewellery in school. If a student is wearing extreme or excessive jewellery, they will be asked to remove it. Students who repeatedly fail to meet uniform expectations will be referred to the Isolation Room.
All jewellery will have to be removed for PE and certain activities as instructed by an adult.
Facial piercings are not permitted at SBL Academy and students will be required to remove them whilst at school. Please ensure that if your child is having any new piercings done, they are done at the start of the summer holidays as they will be required to remove the piercing whilst in school. Students who repeatedly fail to meet uniform expectations and/or refuse to remove facial piercings will be referred to the Isolation Room.
The academy does not permit extremes of style or colour, for example extreme shaving or bright hair dyes. Hair colours should be natural in tone if hair is dyed or coloured. Students who repeatedly fail to meet uniform expectations will be referred to the Isolation Room.
Students can wear discreet make up in school. If a student is wearing excessive make up they will be asked to remove it. Students who repeatedly fail to meet uniform expectations will be referred to the Isolation Room.
The Principal’s decision on matters of uniform and standards is final.
SBL logo polo shirt
Unisex or women’s fit polo shirt.
SBL logo PE shorts or plain navy tracksuit bottoms
Tracksuit bottoms must be plain navy.
Girls’ sports leggings
Plain navy sports leggings only. These can be purchased from initially your and a number of other sports outlets.
Example of acceptable leggings:
SBL skorts (girls)
These are being phased out and no longer available to purchase. If your child currently has a skort that is fit for purpose then it is fine for them to wear this until it needs replacing with one of the items above.
Navy football socks
Can be purchased from any sports shop.
SBL rugby top (boys)
SBL ¼ zip training top (girls)
A rugby top can be worn as a warm weather top all year round but is essential when rugby is on the curriculum.
Leisure shoes and daps are not permitted. Sports trainers should have good laces and grip. These can be purchased from any sports shop.
Uniform suppliers: Initially Yours, 211 Soundwell Road, Soundwell (Kingswood), Bristol, BS15 1 PT. Tel: 0117 967 447.
In cold weather all students are allowed to wear a plain navy blue or white base layer underneath their SBL polo shirt. Students are not permitted to wear any other type of hoody/jumper/coat.
Personal protective equipment
Football, Hockey and Rugby: Shin pads are compulsory and must be worn for football and Hockey. For Hockey and Rugby gum shields are optional but strongly recommended.
Jewellery, hair and nails: In accordance with BAALPE Health and Safety guidance, no student is permitted to wear jewellery when participating in PE and Sport. Jewellery should not be taped. Long hair must be tied back and nails should not be visible beyond fingertips.
Funding for school uniform
If your son/daughter is eligible for the Pupil Premium, SBL Academy will purchase (if requested) a blazer, two ties and a PE kit. Please see school uniform funding for more information.
Inset days: Tuesday 1 and Wednesday 2 September 2020 - training and preparation for staff
Term starts: Thursday 3 September 2020
Ends: Friday 23 October 2020
Inset day: Monday 2 November 2020
Starts: Tuesday 3 November 2020
Ends: Friday 18 December 2020
Inset day: Monday 4 January 2021
Starts: Tuesday 5 January 2021
Ends: Thursday 11 February 2021
Inset day: Friday 12 February 2021
Starts: Monday 22 February 2021
Ends: Thursday 01 April 2021
Starts: Monday 19 April 2021
Ends: Friday 28 May 2021
Starts: Monday 7 June 2021
Inset day: Friday 18 June 2021
Ends: Wednesday 21 July 2021
Insets: Thursday 2 and Friday 3 September 2021
Start: Monday 6 September 2021
Finish: Friday 22 October 2021
Inset: Monday 1 November 2021
Start: Tuesday 2 November 2021
Finish: Friday 17 December 2021
Inset: Tuesday 4 January 2022
Start: Wednesday 5 January 2022
Finish: Thursday 17 February 2022
Inset: Friday 18 February 2022
Start: Monday 28 February 2022
Finish: Friday 8 April 2022
Start: Monday 25 April 2022
Finish: Friday 27 May 2022
Start: Monday 6 June 2022
Inset: Friday 17 June 2020
Finish: Friday 22 July 2022
All students have an organiser, which includes a guide to the school’s daily routines and the code of conduct. The times of the school day are as follows:
Breaks and lunchtimes
No students are allowed off site at morning break. You must stay on site at lunchtime unless your parents have signed a consent form for you to go home to lunch and you have a pass. If you have a pass, you should leave the site the promptly and return for the afternoon session on time. Students should go straight home to their own house and not buy food from local shops. Please put all litter in bins.
All students are expected to bring a bag to school each day. This should be suitable to carry all the equipment required for your lessons and large enough to take an A4 ringbinder and books. You should always have writing equipment, (pen, pencil, eraser, ruler etc.) with you, and we recommend that students bring a mini-dictionary. For art lessons, students will need sketchbooks which may have to be purchased from school.
LATEST: Important Return to School Information (27th August) (Pdf)
CONCERNS DURING COVID-19